Assistant Project Manager/Project Manager

Assistant Project Manager/Project Manager

Team Member Role:  Assistant Project Manager/ Project Manager

 

Our clients’ mission is to be trusted advisors delivering outcome-based solutions through deep collaboration and lasting partnerships, while providing fulfilling team member experiences.

 

Our client is a leader in integrated program management services at risk specialising in the Food & Beverage market and similar markets. Their creative approach to optimizing complex integrated processes allows them to deliver fast, transformative results for projects of all sizes.

 

They are a fully integrated service provider deeply rooted in engineering, design, and construction services. As a family and employee-owned company, they focus on the manufacturing, food & beverage, automotive, distribution, mission critical, and commercial markets for domestic and international customers. They provide specialized capabilities across key markets and customers. Together, we deliver highly customized solutions that meet customers’ most sophisticated needs.

Job Requirements

The new team member is required to have four to six years of experience in design and construction management, with a minimum of four years’ experience managing large industrial construction projects.

Preference will be given to candidates with a Mechanical Engineering Bachelor’s degree or related qualifications (Engineering, Construction Management, or Architecture).

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then this role is for you.

Required Skills

The assistant project manager/ project manager will:

  • Liaising with project stakeholders concerning project details and deliverables
  • Supporting the management of construction project design, estimation, project planning including all relevant statutory processes, and procurement management.
  • Demonstrate a positive attitude to safety and to ensure the ‘Design’ team are active in this regard
  • Work with the discipline design leads to establish an agreed scope of services for all design disciplines and/or Design Subcontractors.
  • Where requested, manage the design reviews and coordination meetings: ensuring a fully coordinated design strategy is in place and work closely with discipline lead designers to deliver

 

  • Assisting in the project control, including resourcing and service delivery requirements, ensuring consultant supervision where relevant.
  • Helping the management of the production and approval of project delivery plans, contractor plans, cash flow projections, and earned value analysis.
  • Supporting the day-to-day management of construction service providers for projects, including conformance and compliance.
  • Develop job progress schedule to ensure that actual construction parallels with the schedule.
  • Giving input into the ongoing development of new templates, documents, systems and processes for project/programme management to incorporate lessons learned and efficiencies.
  • Purchase and monitor the delivery of all needed materials for the project(s) ensuring optimum prices, quality and conformance to specifications.
  • Prepare various reports to successfully manage the project(s), such as monthly red files, progress analysis/schedules, billings and status reports.
  • Organise and maintain job files to ensure continuity of workflow.
  • Submit verbal and written reports on project status to management.
  • Review shop drawings and submittals to ensure compliance with scope of work.
  • May be responsible for estimating efforts relative to the project(s) and proposal preparation efforts.
  • Responsible for the communication, implementation and enforcement of the safety and quality programs on site.
  • Handling any other duties delegated by the operations directors or project management team

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 25kg. Specific vision abilities required include close vision. Travel and the physical demands of travel are required on a frequent basis. Initial travel will be to Belgium for consultant and site visits

The work environment is varied between a normal office environment where noise level is moderate and temperature/humidity is controlled to a jobsite where the team member can be frequently exposed to cold, wet and/or hot and humid conditions, moving mechanical parts and outside weather conditions. May also be occasionally exposed to precarious places, fumes and/or airborne particles, extreme cold and/or heat. The noise level on a jobsite is moderate to loud.

Qualifications

  • A bachelor’s degree or equivalent in related subject (e.g., Mechanical Engineering)
  • A professional qualification in recognised Project Management professional body (e/g APM or PMI) is desirable
  • Full Driving License

EEO Disclaimer

Our Company will be proactive in employing and advancing qualified individuals regardless of race, colour, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other protected status.

 

Financial Analyst

Role: Financial Analyst
Type: Permanent Full-Time Position
Reports to: Commercial Finance Manager
Company Scale: Forecast Group turnover of c. €650m in FY22
Location: Clondalkin, Dublin

Purpose
To work closely with the management team and the commercial finance manager to provide quality and timely information to inform decision making and improved P&L performance. The Group’s functional reporting currency is € and it operates in both Ireland and the UK. This role will be primarily focused on the two of the key divisions in the ROI business.

Key Duties:

  • Assist in annual Budget preparation, Business plan and reforecasts
  • Liaising with Group commercial functions providing support as required
  • Analysing and investigating variances; summarising data, information and trends
  • Related to above, identify key trends within the business and highlight any such issues to the management team. Assist them in making the necessary changes to improve P&L performance
  • KPI reporting for senior management
  • Development of key Power BI reports, to ensure proper and efficient analysis and trend analysis
  • Financial Systems and Controls – assisting in the continuous review and strengthening of the
    systems of internal control.
  • Preparation and maintenance of key reports within CBC (Microsoft Navision 4PS)
  • Ad -hoc reporting and analysis as required

Key Relationships:

  • Develop and maintain an open relationship with Commercial Finance Manager, Contract Managers and Senior Project Managers
  • Develop and maintain open relationships with Directors and other key personnel appropriate for the effective execution of the role.

Key Skills/Person Specification

Essential

  • Recently qualified ACA
  • Self – motivation, determination and confidence in your abilities
  • Strong Interpersonal skills
  • Strong IT skills, in particular advanced use of excel
  • Meticulous attention to detail
  • Strong numeracy aptitude
  • Excellent problem-solving skills
  • A keen interest in the financial system
  • Ability to work multiple assignments with varying deadlines
  • Ability to work on your own initiative and as part of a team
  • Knowledge of Microsoft Navision (4PS) would be an advantage

HR Administrator

Role: HR Administrator
Location: Clondalkin, Dublin [Hybrid, 3 Days in Office]
Type: Full Time Permanent Employment

JMG Solutions are currently recruiting for an experienced HR Administrator to join our clients’ dynamic HR Team at their Headquarters in Dublin. The HR Administrator will act as a first point of contact for all customers to the Human Resources team, providing an effective Human Resource/ administration service. The HR Administrator will have superb communication and administration skills and will handle all written and verbal employee queries with the utmost confidentiality.

Responsibilities as HR Administrator include:

  • Administer the onboarding process for joining employees, including preparing starter packs,
    contracts of employment, setting employees up on HRIS system, organising inductions and
    onboarding
  • Organise and maintain personnel records
  • Update and maintain internal databases (e.g. record leave)
  • Ensure all payroll instructions are prepared and logged to the payroll department in time for
    monthly and weekly payroll cut-off, such as contract amendments, new starter documents,
    leavers and staff benefits
  • Assist in the revision and update of HR company policies.
  • Provide day to day advice to Line Managers and Employees on general HR related queries,
    requests and Policies and Procedures, escalating more complex issues to the HR Officer
  • Assist in formal meetings as requested by the HR Officer
  • Ensure leaver process is administered and exit interviews are conducted
  • Carry out general administration tasks for the HR Department, for example; sorting post,
    telephone answering and manage the HR inbox
  • Create regular reports and presentations on HR metrics (e.g. turnover rates) when required
  • Assist in the coordination of recruitment drives when required
  • Must be flexible to attend other Company address when and if required

Experience and knowledge required:

  • Degree in relevant discipline required
  • HR qualification mandatory
  • 2+ years experience in a HR Administration role
  • Experience working in a fast paced environment
  • Previous experience using a HRIS such as CORE is preferable but not mandatory as training will
    be provided
  • Excellent Microsoft Office skills, such as outlook, word and excel
  • Excellent organisational skills and ability to prioritise tasks.
  • Interpersonal with good communicative skills.
  • Good understanding of employment legislation advantageous

Planner/Scheduler

Role: Planner/Scheduler
Location: Leixlip, Kildare
Type: Permanent, Full-Time Position

Project Overview:
Supporting the management of a complex schedule for decommissioning and installation of equipment to an operational facility. The Last Planner Scheduler will be responsible for liaising with the client and trades to schedule and progress works performed on-site. Responsibilities will cover development, maintenance, integration, and reporting of the project schedule through digital tooling and traditional reporting methods. The selected candidate will work closely and effectively with the Production Control Team, Project Managers, and the Project Director, and shall provide support and in planning and scheduling of activities undertaken by trades. This position will also review submissions from trades and will need to report scheduling information to internal and external stakeholders.

Responsibilities:

  • Leading the development and implementation of the planning management strategy across the
    project.
  • Maintaining and providing consistency across the project in all aspects of planning and schedule
    management.
  • Ensuring the planning services align with the project objectives, and the company and the client’s requirements and established processes and procedures.
  • Managing and directing the activities of the planning team and integrating with the wider project
    controls and technical assurance functions.
    • Managing the knowledge transfer to the client team to ensure a legacy of improved capacity and
    understanding of planning processes, systems and management.
  • Maintaining a Primavera P6 Schedule and developing the project data structure and architecture of control systems.
  • Working with the client team, Project Director, Technical Lead and other functional areas to develop the strategy for schedule management across the project, with integration into the client
    structure.
  • Managing the documentation and maintenance of schedule definition statements for each package of work through their lifecycle, from development of initial project brief and requirements capture through to closeout and handover.
  • Overseeing the Creation of Work, Cost and Organisational Breakdown Structures (WBS, CBS & OBS) and development of schedules and budget data (including resource loading) for those WBS
    elements.
  • Interacting with functional leads and sub-project leads to obtain schedule updates across each of
    the projects. Developing cost and scheduling reports, together with reporting and cost leads and
    update estimates as trends are identified.
  • Collecting, interpreting and inputting schedule data into the controls database and providing
    output to the project and business unit teams. Applying configuration control to ensure project
    management activity remains focused on the currently agreed scope.
  • Reporting the performance measurement data regularly to inform the status, variances and
    corrective actions. Monitoring actual performance against the schedule to identify delay, early and late completion.
  • Performing baseline schedule maintenance and control, supporting the development of a robust
    project capability across the entire delivery environment

Requirements:

  • 2-year technical degree with emphasis on project controls and project scheduling
  • 2 – 5 years exp planning, scheduling, monitoring, updating, and reporting on med size
    projects
  • 2-5 years’ experience with Primavera scheduling software

Environmental Health and Safety Manager

JMG Solutions is seeking an Environmental, Health, & Safety (EHS) Manager (Co Ordinator) to oversee all matters involving personnel safety and environmental impact at a client Data Center site. This individual will partner with the client’s Global EHS team, local management and EHS team to develop, implement and support initiatives, processes and best practices to support strategic goals and drive performance metrics.

Responsibilities

  • Monitor activities that have the potential to compromise the safety and health of client personnel, as well as contingent workers, contractors, and visitors to the Data Center.
  • Act as or assist with PSCS/PSDP for direct client project activities and coordinate PSCS/PSDP activities with multiple contractors on site to ensure control and sequence of works are communicated for all activities
    on site.
  • Monitor activities at the Data Center that have the potential to impact the environment.
  • Ensure necessary company records are prepared and maintained according to established company policy and state and local safety and environmental guidelines.
  • Assist with implementing and maintaining ISO 90001, 14001, 18001 certifications.
  • Conduct facility inspections as required by company policy and governmental permits.
  • Implement training plan and ensure all EHS training is completed for all on-site personnel.
  • Act as the site representative during all internal and external audits.
  • Participate in incident investigations, accurate recording of the details, and implementation of corrective action for all work-related incidents.
  • Maintain a current inventory and Safety Data Sheets for all chemical hazards on the property.
  • Implement risk management strategies and practices.
  • Implement site safety programs such as vendor management, waste (hazardous & non-hazardous) management, etc. in accordance with company guidelines.
  • Participate in the design and development of facilities, work areas, and work procedures, and make health, safety, and environmental recommendations accordingly.
  • Establish and maintain cross-functional and positive working relationships.
  • Work with highly confidential information.
  • Assist with other supporting activities as required.
  • Minimum Qualifications
  • 2+ years’ experience in Environmental, Health and Safety or related field.
  • BS Degree in Safety or Health Sciences, or equivalent work experience.
  • Knowledge of environmental, health, and safety laws and regulations that impact the company, including: OSHA, EPA, State and local laws and ordinances.
  • Knowledge of ISO 9001 14001,18001 standard or environmental management systems.
  • Experience working under pressure and to deadlines.
  • Knowledge in Microsoft Outlook, Word, Excel, PowerPoint, and experience learning new applications

Preferred Qualifications

  • 5+ years’ experience in Environmental, Health and Safety or related field

Accounts Payable Assistant

Summary
Headquartered in Ireland, delivering throughout Europe, our client is a leading engineering company focusing on data centres. They currently employ circa 600 people and are now seeking to add an Accounts Payable Assistant. Their growing AP Team currently processes over 4,000 invoices per month across 8 countries. This position will be site-based in our head office in Dublin.

Responsibilities

  • Process a high volume of invoices (4,000+ invoices across the team currently)
  • Make sure invoices are authorised by the relevant person and are correctly coded
  • Utilise 3-way matching (PO, Invoice and Proof of Delivery)
  • Significant focus on Relevant Contracts Tax (RCT)
  • Reconciliation of balances to supplier statements
  • Solving invoices/creditor issues
  • Responsible for the processing of supplier bank payments, various currencies
  • Reconciliation of bank accounts
  • Process employee expenses and reconciliation of company credit cards
  • Posting sales journals
  • Day-to-day journal posting
  • Assist with payment runs and month-end activities
  • Point of contact for all queries and will ensure they are dealt with immediately
  • Responsible for setting up vendors, verifying all contracts against marketing invoices

Skills & Qualifications

  • Prior experience in a similar Accounts Payable role is desired
  • Experience with Sage or Construct software is beneficial, but not required
  • Ability to establish effective relationships within the business and with external parties as required
  • Excellent Excel skills
  • Experience in a high volume, fast paced environment as well as experience with inter-company and multi-currency transactions
  • Willingness to work collectively, helping your teammates out during any quieter periods
  • Organised, resilient and a self-starter
  • Work on your own initiative with a high level of attention to detail

Electrical Engineer

Our client is a dedicated Data Centre Construction company providing turnkey solutions to our clients, headquartered in Dublin and delivering throughout Europe. They specialise in providing Turnkey Data Centre Solutions, providing services from design, through to construction across the full range of civil, structural, architectural, mechanical and electrical services as well as commissioning.

We are pleased to announce that we are currently seeking an Electrical Engineer to join our team. This position will be site-based in Dublin.

The Electrical Engineer will work with a team of Electrical Sub Contractors as they assist with designing, development and electrical installation within a large electrical system in keeping with project programmes.

Responsibilities

  • Ensure all works are carried out and managed in accordance with the Integrated Management System
  • Manage, review and coordinate drawings, as requested
  • Advise and guide the sub-contracted staff on all technical aspects of the project
  • Prioritise and allocate the work for the staff on the technical team
  • Ensure sub-contractor compliance with all site and project requirements, including operational health and safety obligations
  • Apply troubleshooting techniques to identify problems and apply corrective actions
  • Manage document control to ensure all logs are kept up to date
  • Create handover packs and test packs for systems
  • Ensuring that all matters of compliance and governance are identified and adhered to, including:
  • Health & Safety issues on site and ensuring that all Sub Contractors are working in a safe manner.
  • Review ways of working and where possible implement changes to improve safety.
  • Ensuring housekeeping is kept to a high standard by all Sub Contactors.
  • Complete weekly ‘don’t walk by’ cards.

Skills & Qualifications

  • Relevant Electrical Qualification essential eg. Masters or Bachelor’s degree in engineering
  • 5+ years of previous experience in a similar role, within a mechanical and electrical contracting environment is essential
  • Data Centre experience is advantageous
  • Excellent organisational, communication and time management skills
  • Proficiency in the use of MS Word & Excel is required

CSA Supervisor [Fit-Out Foreman]

Our client is a dedicated Data Centre Construction company providing turnkey solutions to our clients, headquartered in Dublin and delivering throughout Europe. They specialise in providing Turnkey Data Centre Solutions, providing services from design, through to construction across the full range of civil, structural, architectural, mechanical and electrical services as well as commissioning.

We currently seeking a CSA Supervisor (Fit-out Foreman) to join our team. This position will be site-based in Dublin, 22.

Responsibilities

  • Managing of the day-to-day site operations.
  • Managing the program ensure works is completed on time
  • Managing Quality of the works set against approved benchmarks, actively coordinate with the QA engineers to ensure the correct documentation is submitted in a timely manner by the contractor.
  • Actively monitor and snag contractors works ensuring works is installed as per the approved drawings and spec ensuring the highest quality is achieved and to minimise snags, snag list to be raised on the approved platform and issued to the contractors with follow up walks and close out reports to be issued in a timely manner as the approved QMS
  • Management of sub-contractor activities including tracking progress against schedule and manpower levels, ensure contractors are protecting finished works, prevent damage at all times, raise damage notices as required.
  • Carry out sub-contractor meetings, actively participate in look ahead meeting.
  • Coordinate works ensuring all trades have adequate time, material and resources to complete their works on program.
  • Manage health and safety, housekeeping material storage, actively participating in issuing the daily SPA’s and permits, ensure works is carried out in accordance with the approved MSRA/ RAMS, participate in the daily DAB’s and Whiteboard meetings ensuring contractors are aware of ongoing and upcoming works.

Skills & Qualifications

  • Trade qualified or construction related qualification
  • 5+ years’ experience on a large scale project as finishing foreman/manager.
  • Strong management skills
  • Ability to manage time, drive productivity and meet deadlines
  • Datacentre experience is advantageous

Electrical Commissioning Engineer

Our client is a dedicated Data Centre Construction company providing turnkey solutions to our clients, headquartered in Dublin and delivering throughout Europe. They specialise in providing Turnkey Data Centre Solutions, providing services from design, through to construction across the full range of civil, structural, architectural, mechanical and electrical services as well as commissioning.

We are pleased to announce that we are currently seeking an Electrical Commission Engineer to join our team. This position will be site-based in Dublin Ireland.

Responsibilities

  • Hands on commissioning (MV/HV, Switchgears)
  • Supervising on-site service and commissioning projects
  • Connection and set up of switchboard controls
  • Fault-finding and diagnostics
  • Ensure that all the programme deadlines are achieved
  • Ensure that all commissioning requirements are carried out, all the while adhering to the health and safety standards

Skills & Qualifications

·        Degree in Electrical Engineering

·        Minimum of 3 years commercial experience performing in a similar role

·        Able to maintain good customer relationships with other contractors whilst working on sites

Integration Manager

Our client is a dedicated Data Centre Construction company providing turnkey solutions to our clients, headquartered in Dublin and delivering throughout Europe. They specialise in providing Turnkey Data Centre Solutions, providing services from design, through to construction across the full range of civil, structural, architectural, mechanical and electrical services as well as commissioning.

We are pleased to announce that we are currently seeking an Integration Manager to join our team. This position will be site-based in Dublin 22.

Summary:

The Integration Manager (IM) will act as the point of contact (POC) and will co-ordinate and liaise with a number of stakeholders both external and internal, and as such should have a good balance of technical and project management experience and skills.

The role requires the identification and management of scopes and interdependencies between external and internal stakeholders and coordinating same with the physical construction build.

The IM is responsible for coordinating the handover process and ensuring the required handover documentation and expectations are met to handover the space to .

Resource Competencies and Experience: 

It is expected that the candidate has the following minimum skills and experience:

  • Bachelor’s degree in electrical engineering, construction management or equivalent.
  • Minimum of 5+ years’ experience in construction related onsite project management, preferable in the Data Centre/Pharmaceutical sectors.
  • Telecommunications Design/Installation experience preferred.

High-level Resource Responsibility: 

  1. Responsible for co-ordination and reporting on the planning and execution of the Integration requirements.
  2. Single POC for management and reporting of the planning and execution of scopes and deliverables
  3. Identify, document and manage the construction phasing deliverables of the above systems and related CSA and MEP deliverables
  4. Report Bi-weekly progress through the respective Design, Procurement, Execution and Handover phases.
  5. Produce an Integration Execution Plan
  6. Chair internal Integration meetings, including Client.
  7. Manage, and ensure compliance with the Telecom Material Procurement Process
  8. Co-ordinate the Client snagging and handover
  9. Attend weekly design workgroup or workshops meetings, as required, such as but not limited to:
  10. Facilitate, coach and aid in the scheduling of the installation and site on-boarding (H&S, Method Statements etc)
  11. Ensure Health and Safety compliance