As a Document controller/Site administrator your role is critical in the support of technical teams, departments and projects in the filing and storing of project related documentation. Documentation may be of a confidential or sensitive nature and need to be stored in line with company and industry guidelines.
What you’ll be doing
- Controlling both company and project documentation
- Responsible for site inductions
- Responsible for ensuring all operatives training certificates are check and are uploaded to internal company portal
- Responsible for managing time sheets and inputting hours into internal database
- Preparing, operating and updating document control procedures
- Ensuring all documentation meets format requirements and client/company standards
- Producing document progress reports for Project Managers as required
- Conducting regular review audits
- Collecting and storing files from various company departments
- Using computer software to facilitate the organisation and distribution of documents within a company
- Helping to ensure documents are requested and delivered at the appropriate times to help contribute towards timely project completion
- Any other reasonable requests by management
- It is expected that all of your behaviours and day to day activities will be underpinned by the companie core values
What we can offer you
- Attractive salary
- Healthcare scheme
- EAP
- 24 days holidays plus bank holidays increasing with length of service
- Holiday purchasing scheme
- Regular social activities
What we’re looking for
- Ideally knowledge within the construction industry
- Experience in Administration and Document Control systems such as Aconex
- Good interpersonal skills whilst being honest and reliable
- Excellent IT Skills
- Good attention to detail and the ability to be flexible and proactive
- Having organization skills / document management
- Excellent written and verbal communication skills
- Good problem-solving skills and self-motivating
Location: Project Based in Stockley Park.
Role Overview:
We are looking for an experienced Senior Quantity Surveyor (SQS) to lead the commercial management of this high-profile utilities project. Reporting to the Managing Quantity Surveyor, the successful candidate will play a pivotal role in the project’s success. This is a fantastic opportunity for someone looking to stepup into an SQS role, offering the chance to take ownership of key responsibilities and manage a Junior Quantity Surveyor (JQS).
We are currently seeking a Senior Quantity Surveyor (SQS) for a significant new tender involving the
connection of a Data Centre via 11.5 km of 12 MVA electrical supply. This project has an initial Pre-Construction Services Agreement (PSCA) valued at £500k, with the potential total project value ranging
between £10 – £18 million.
Key Responsibilities:
- Manage and mentor a Junior Quantity Surveyor, fostering their development and ensuring team
efficiency.
- Oversee all commercial aspects of the project, ensuring financial targets are met.
- Lead the procurement process, ensuring the selection of high-quality subcontractors.
- Develop and manage project budgets, forecasts, and financial reporting.
- Prepare and present regular commercial reports to senior management, highlighting key project
metrics.
Candidate Profile:
- Proven experience in leading teams, with the ability to provide strong examples during the
interview.
- Ideal for a candidate ready to step up into a Senior Quantity Surveyor role.
- Open to candidates from Civils and Utilities sectors.
- Minimum of 5 years of commercial experience.
- Relevant qualifications in Quantity Surveying, Construction, or related field
Role Purpose
The role of the EHS Advisor is to provide Environment, Health and Safety guidance working with the
project team. You will implement and maintain the management system for the project. The role is to
coordinate all EHS Matters within various Project Management Teams and to report constructively all EHS matters to Project Manager. Under the direction of the EHS Manager, the EHS Advisor will be responsible for providing support to the Project Managers, supervisors and workers. This position will provide leadership and coordination of the day-to-day EHS requirements of the assigned project(s). The role may require to be positioned on a project full time or working on various projects. This role requires frequent travel between projects and may require overnight stays.
Key Functions of the EHS Advisor
- Provide advice, guidance, support and instruction in all EHS matters to management, safety
representatives and employees (including where applicable to sub-contractors, suppliers and
visitors to sites).
- Provide leadership through good example. Be proactive in all matters concerning the role.
- Identify training needs, report requirements to project team and carry out training as required.
- Audit and inspect projects, agree and prepare achievable corrective and preventive action plans
towards compliance to and continual improvement of the EHS on the project.
- Report on business EHS risks, KPIs and trends accurately with data and recommend constructive
actions towards continuous improvements.
- Ensure incidents are reported and investigations are carried out in a thorough and professional
manner in order to identify root causes and corrective and preventive action plans.
- Ensure that Site EHS Plans, RAMS and other associated site documents are updated and compliant
with statutory and other requirements and that they are reviewed on a continuous basis.
EHS Advisor Responsibilities
- Reports to EHS Manager, Site Managers/Supervisors and Project Manager.
- Is conversant with the contents of the safety statement, environment manual, risk assessments,
aspects & impacts, legislation and procedures.
- Provides advice, guidance, instruction and training in all EHS matters to management, safety
representatives and employees (including where applicable to sub-contractors, suppliers and
visitors to sites).
- Carries out internal audits and site inspections in conjunction with Site Management, recommends
corrective actions, improvements and document findings.
- Prepares in conjunction with site management team a project specific EHS Plan, induction and Risk Assessment Method Statements (RAMS). These shall be compiled and agreed prior to work
commencing and ongoing through lookaheads.
- Ensures that the project specific EHS Plan, induction and RAMS are up to date, reviewed
periodically and communicated to all relevant persons (including clients, Main Contractor, other
contractors, visitors and others who may be affected by that work).
- Visits each new project, sets up the necessary site safety files (Series 500 & 600), registers,
abstracts of regulations, posters, SEOR program, etc., and ensures that site establishment complies
with the legislation, client regulations and company regulations as a minimum.
- Reviews Contractor Appointments and ensures that correct appointment is carried out and that
only competent contractors are used on projects.
- Introduces and implements effective measures aimed at the prevention of incidents at work.
- Reports on incidents and/or dangerous occurrences should they occur to the EHS Manager, Project Manager and Site Managers as required.
- Reports on areas of concern to the relevant party for correction. Persistent and serious areas of
concern are to be reported immediately to line management as per (1) above. Retains evidence of
communications with relevant parties.
- Carries out incident investigation in conjunction with site management, establishes cause of
incident or dangerous occurrence and recommends method for future avoidance.
- Audits the company site safety file, (Series 500 & 600), makes sure that hazards/risks are regularly
assessed, that control measures are implemented, that inspections are carried out and that all incidents are reported, investigated and closed out.
- Prepares Monthly KPI Report for their projects, issues monthly return of Site Visit Schedule, SEORs,KPIs, violations to the EHS Manager and the Business Unit Manager. Issues new SDS to EHS Manager.
- Provides training and information to the workforce using appropriate training aids and media as
required. Issues records of training to HR to update the training matrix.
- Attends the regional EHS Coordination Meeting.
- Attends the EHS meeting with the Business Unit Manager, as required (1 per region).
- Attends internal and external site meetings as required – safety meetings, coordination meetings
etc…
- Implements and promotes the company Incentive Scheme on all projects.
- Arranges distribution and maintenance of fully stocked first aid boxes on site.
- Monitors P.P.E usage and advises site management on type of protective equipment required.Issues non-conformances, commendations and disciplinary warnings both written and verbal if required or instructed to do so.
Necessary requirement of the EHS Advisor
- 5+ Years’ Experience in similar industry. Knowledge of Electrical, Mechanical and CSA preferably.
Diploma to NFQ 8 in Occupational H&S. Certificate to NFQ 6 Environmental Management.
- Safe Pass, (CSCS (UK)), Train the Trainer, First Aid, Training Instructor.
- Internal ISO14000 and ISO45000 system auditor.
- Experience with the Construction Regulations and CDM roles, with experience working with sub-contractors.
- Experience with EHS Management Systems, safety schemes and tendering e.g. ISOs, Achilles, SSiPs etc.
- Excellent communication skills, through presentations, reports, written and verbal.
- Ability to work with Client and main contractor Safety and Project teams.
- Ability to work well within strict deadlines.
- Ability to be able to prepare Audits and EHS reports, to a high standard.
- Up to date with Legislation, Standards, Guidance, Advice and Compliance.
- Proactive in identifying positive and negative acts, ability to follow through with realistic corrective
and preventive actions.
- Ability to lead and coordinate incident investigations and utilise root cause analysis.
- IOSH Member or Equivalent.
