International HSE Manager – Netherlands

Job Category: Construction

International HSE Manager – Netherlands

About The Role

The HSE Manager will be a core member of the Health, Safety, Environment (HSE) & project teams that implements the HSE strategy, monitors the performance of the projects to meet the company ambitions. They will be key in providing support and advice to operational teams.

Key Role Deliverables:

  • Establish and provide leadership and management in best practice HSE matters
  • Advise and support Managers and Supervisors to discharge their responsibilities for the HSE of employees and others to whom they have a duty as defined by Legislation and Company Processes.
  • Ensure HSE controls are in place so that all personnel are aware of their statutory duties and responsibilities, and to provide advice as and when required.
  • Take a lead with site management teams to ensure compliance with all requirements stipulated in the Construction Plans. Manage & provide support to Project teams in the development Plans.
  • Carry out regular inspections/audits of sites and workplaces to determine whether work is being carried out in accordance with Company Policy, Processes and the relevant Statutory Provisions.
  • Carry out site inductions and other training as required.
  • Lead & partake in accident/incident investigations in accordance with the Company process and, analysing all data, making recommendations to avoid any reoccurrences.
  • Manage, collate & review Business / Project HSE statistics in a timely manner and submit to the HSE Department for reporting purposes. Review HSE statistics to identify trends.
  • Develop and implement HSE campaigns and improvement plans in agreement with Management.
  • Manage and produce processes and associated documentation and check compliance.
  • Identify significant HSE issues for projects and help set-up projects to include appropriate controls.
  • Manage and identify any HSE consents/ permits or exemptions that are required and ensure they are obtained in line with all relevant records which are to be maintained.
  • Support in the delivery of the Group Audit Programme & undertake internal and external audits as required.
  • Providing input and review of pre-qualification, tender and HSE award submissions
  • Stopping work with at any time HSE elements of the works are in question.
  • Manage the dissemination of information issued by HSE to relevant employees.
  • Positively promote the client’s Vision, Mission & Values.
  • Manage the performance of all staff assigned to you in accordance with legislation and company policies & processes.
  • Undertake any reasonable duties expected of you.
  • Attend and engage fully in any learning and development activities that are deemed appropriate by your line management.
  • Carry out all work in accordance with HSE and any other legal requirements.
  • Participate in team meetings / toolbox talks / business meetings as necessary.
  • Participate and engage fully in company appraisal / performance review processes and constantly work to improve your individual, team and the wider team’s performance.
  • Confidential when dealing with sensitive matters and an understanding of the General Data Protection Regulations (GDPR)

EHS Advisor

Role Purpose

The role of the EHS Advisor is to provide Environment, Health and Safety guidance working with the
project team. You will implement and maintain the management system for the project. The role is to
coordinate all EHS Matters within various Project Management Teams and to report constructively all EHS matters to Project Manager. Under the direction of the EHS Manager, the EHS Advisor will be responsible for providing support to the Project Managers, supervisors and workers. This position will provide leadership and coordination of the day-to-day EHS requirements of the assigned project(s). The role may require to be positioned on a project full time or working on various projects. This role requires frequent travel between projects and may require overnight stays.

Key Functions of the EHS Advisor

  • Provide advice, guidance, support and instruction in all EHS matters to management, safety
    representatives and employees (including where applicable to sub-contractors, suppliers and
    visitors to sites).
  • Provide leadership through good example. Be proactive in all matters concerning the role.
  • Identify training needs, report requirements to project team and carry out training as required.
  • Audit and inspect projects, agree and prepare achievable corrective and preventive action plans
    towards compliance to and continual improvement of the EHS on the project.
  • Report on business EHS risks, KPIs and trends accurately with data and recommend constructive
    actions towards continuous improvements.
  • Ensure incidents are reported and investigations are carried out in a thorough and professional
    manner in order to identify root causes and corrective and preventive action plans.
  • Ensure that Site EHS Plans, RAMS and other associated site documents are updated and compliant
    with statutory and other requirements and that they are reviewed on a continuous basis.

EHS Advisor Responsibilities

  • Reports to EHS Manager, Site Managers/Supervisors and Project Manager.
  • Is conversant with the contents of the client’s safety statement, environment manual, risk
    assessments, aspects & impacts, legislation and procedures.
  • Provides advice, guidance, instruction and training in all EHS matters to management, safety
    representatives and employees (including where applicable to sub-contractors, suppliers and
    visitors to sites).
  • Carries out internal audits and site inspections in conjunction with Site Management, recommends
    corrective actions, improvements and document findings.
  • Prepares in conjunction with site management team a project specific EHS Plan, induction and Risk Assessment Method Statements (RAMS). These shall be compiled and agreed prior to work
    commencing and ongoing through lookaheads.
  • Ensures that the project specific EHS Plan, induction and RAMS are up to date, reviewed
    periodically and communicated to all relevant persons (including clients, Main Contractor, other
    contractors, visitors and others who may be affected by that work).
  • Visits each new project, sets up the necessary site safety files (Series 500 & 600), registers,
    abstracts of regulations, posters, SEOR program, etc., and ensures that site establishment complies
    with the legislation, client regulations and company regulations as a minimum.
  • Reviews Contractor Appointments and ensures that correct appointment is carried out and that
    only competent contractors are used on projects.
  • Introduces and implements effective measures aimed at the prevention of incidents at work.
  • Reports on incidents and/or dangerous occurrences should they occur to the EHS Manager, Project Manager and Site Managers as required.
  • Reports on areas of concern to the relevant party for correction. Persistent and serious areas of
    concern are to be reported immediately to line management as per (1) above. Retains evidence of
    communications with relevant parties.
  • Carries out incident investigation in conjunction with site management, establishes cause of
    incident or dangerous occurrence and recommends method for future avoidance.
  • Audits the company site safety file, (Series 500 & 600), makes sure that hazards/risks are regularly
    assessed, that control measures are implemented, that inspections are carried out and that all
    incidents are reported, investigated and closed out.
  • Prepares Monthly KPI Report for their projects, issues monthly return of Site Visit Schedule, SEORs,KPIs, violations to the EHS Manager and the Business Unit Manager. Issues new SDS to EHS Manager.
  • Provides training and information to the workforce using appropriate training aids and media as
    required. Issues records of training to HR to update the training matrix.
  • Attends the regional EHS Coordination Meeting.
  • Attends the EHS meeting with the Business Unit Manager, as required (1 per region).
  • Attends internal and external site meetings as required – safety meetings, coordination meetings
    etc
  • Implements and promotes the company Incentive Scheme on all projects.
  • Arranges distribution and maintenance of fully stocked first aid boxes on site.
  • Monitors P.P.E usage and advises site management on type of protective equipment required.
  • Issues non-conformances, commendations and disciplinary warnings both written and verbal if
    required or instructed to do so.
  • You will proactively and vigilantly keep information secure and fully comply with the Information
    Security Management System (ISMS)

Senior Environmental Project Manager

Role: Senior Environmental Project Manager
Location: Newbridge, Co. Kildare
Type: Full-time permanent position
Benefits: Hybrid working [2 days in the office Thursday + day of choice, and 3 days remotely], 5% matched pension contribution, annual bonus scheme, wellness program, employee assistance program etc.

Summary
Our Renewable Energy Business Unit currently has a need for a Senior Project Manager (Environmental) on a permanent basis. This role will be based in Newbridge and will report to the Planning Programme Manager. The successful candidate will be responsible for leading and project managing the delivery of Planning Applications and Environmental Impact Assessment Report/Appropriate Assessment for specific Energy infrastructure projects, including management of all baseline environmental and constraintsassessments required to input into the design process and to inform the EIA/AA.

The main duties and responsibilities of the role will include the following:

  • Lead and project manage the planning application and associated EIA/AA processes for specific
    Renewable energy project(s) from site selection up to the point of consenting decision (including
    Oral Hearing and/or Further Information Requests) and any subsequent challenges to same. This
    will include responsibility for leading and project managing the project design phases and all
    relevant site-specific baseline assessment studies required to inform the design and EIA/AA
    processes;
  • Lead and project manage the delivery of the Planning Application documentation, most importantly the Environmental Impact Assessment Report and Appropriate Assessment/Natural Impact Statement for the proposed development. This will include working with the relevant lead
    consultant to issue draft application documentation incl. planning drawings, EIAR chapters, AA/NIS and all associated appendices. It will also include detailed review and mark-up, managing the legal review process and leading the decision making on any proposed changes to the planning
    application documents;
  • Provide environmental, planning and project management expertise in relation to the delivery of
    Renewable Energy projects. Inform the Business Unit Strategy to ensure compliance with Planning
    and Environmental issues. This will include keeping abreast of planning/environmental outcomes,
    changes in legislation, policy decisions and updates to national, regional, and local authority
    development plans to maximise the potential opportunities and outcomes for the company. Track
    and identify, prepare/liaise/contribute and/or submit relevant submissions or comments on policy
    documents as they arise, such as national strategies, regional planning guidelines, county
    development plans, renewable energy strategies, planning applications and planning guidelines
    that could impact on the project development pipeline as appropriate;
  • Lead the implementation of protocols for effective engagement with key stakeholders, including all
    relevant statutory and non-statutory consultees relevant to the planning processes of specific
    projects. Develop, in conjunction with the Stakeholder and Advocacy team, effective project plans
    to the ensure appropriate management of communications and consultation with local
    communities and other relevant stakeholders around proposed development sites;
  • Prepare and/or check scopes for third party services for projects and fully participate in the various
    stages of associated procurement processes. Ensure that the procurement of third- party services
    for projects under the planning and environmental remit are carried out in compliance with
    company procurement guidelines, and monitor and evaluate the performance of principle
    consultants with respect to their use on future projects;
  • Ensure that all works carried out under your remit comply with all Health & Safety and
    Environmental policies and all relevant EU and National policies and statutory requirements;
  • All employees are expected to co-operate fully with all provisions taken by the company for
    ensuring Health and Safety, and Welfare of co-employees and members of the public using the
    premises and understand and apply all Health & Safety legislation and regulatory requirements as a fundamental element of any design undertaken ensuring safety of employee’s and members of the public during construction, testing and commissioning
  • Proactively participate in the Performance Management process to ensure delivery of own, and the
    wider team’s, objectives.

The Person:
The ideal candidate will possess the following qualification, skills, knowledge, and attributes:

  • Hons Degree (Lvl 8 FETAC) in Environmental Science, Environmental Engineering or equivalent;
  • Postgraduate (Lvl 9 FETAC) qualification in a relevant discipline, (e.g. Environmental Science,
    Engineering, Planning Law) desirable but not essential;
  • Minimum of 4 -7 years’ experience project managing/working on planning applications and
    preparation of EIAR/AA for large scale infrastructure projects;
  • Significant experience in leading/inputting to project planning applications, Environmental Impact Assessment, or other consenting processes. An emphasis on Power Generation (Renewable) and related infrastructure, or SID projects desirable but not essential;
  • Significant technical expertise in the areas of infrastructure planning process and environmental
    assessment. In depth knowledge of relevant legislation and policy in these areas.
  • Project management across a range of projects with differing priorities, risk profiles and timelines.
  • Specific expertise in the delivery of EIS/EIAR/AA/NIS documentation for large scale development
    projects essential

Environmental Project Manager

Role: Environmental Project Manager
Location: Newbridge, Co. Kildare
Type: Full-time permanent position
Benefits: Hybrid working [2 days in the office Thursday + day of choice, and 3 days remotely], 5% matched pension contribution, annual bonus scheme, wellness program, employee assistance program etc.

Summary:

Our Renewable Energy Business Unit currently has a need for a Project Manager (Environmental) on a permanent basis. This role will be based in Newbridge with flexible working and will report to the Planning Programme Manager. The successful candidate will be responsible for reporting to the Planning Programme Manager and to assist with the delivery of Planning Applications including Layout/Infrastructure Design, Environmental Impact Assessment Reports and Appropriate Assessments for a variety of renewable energy infrastructure projects. Further to assist with the co-ordination of baseline environmental and constraints assessments as programmed.

The main duties and responsibilities of the role will include the following:

  • Assist Senior Project Managers/Project Directors with the delivery of the design, planning and
    environmental assessment requirements for Renewable Energy development projects up to the
    point of consenting decision and any subsequent challenges to same. Manage the co-ordination of
    baseline environmental and constraints assessments and facilitate the interaction between project
    team members as required
  • Deliver in conjunction with Senior Project Managers and the Communications and Stakeholder
    Engagement Team as required materials for Public Consultation and/or Stakeholder Engagement
    events for renewable energy development projects;
  • Contribute to the wider Planning Team in the review of planning/environmental related legislation
    and relevant planning decisions as required to establish potential implications for development
    projects. Assist with the preparation of relevant submissions or comments on policy/guidance
    documents as they arise;
  • Ensure that the procurement of third- party services for projects under the planning and
    environmental remit are carried out in compliance with company procurement guidelines, and
    monitor and evaluate the performance of principle consultants with respect to their use on future
    projects;
  • All employees are expected to co-operate fully with all provisions taken by the company for
    ensuring Health and Safety, and Welfare of co-employees and members of the public using the
    premises and understand and apply all Health & Safety legislation and regulatory requirements as a fundamental element of any design undertaken ensuring safety of employee’s and members of the public during construction, testing and commissioning;
  • Proactively participate in the Performance Management process to ensure delivery of own, and the
    wider team’s, objectives;
  • All employees are expected to co-operate fully with all provisions taken by the company for
    ensuring Health and Safety, and Welfare of co-employees and members of the public using the
    premises;

The Person:

The ideal candidate will possess the following qualification, skills, knowledge and attributes:

  • Hons Degree (Level 8 FETAC) in Environmental Science, Environmental Engineering or equivalent;
  • Postgraduate (Level 9 FETAC) qualification in a relevant discipline, (e.g. Environmental Science,
    Engineering, Planning Law) desirable but not essential; 2-5 years’ experience assisting
    with/inputting into planning applications and Environmental Assessment including EIAR/AA;
  • Experience in Energy/Renewables and related infrastructure, or SID projects desirable but not
    essential; Reporting into Planning Programme Manager and liaising with all Senior Project
    Managers and members of the wider Planning Team, as required;
  • Technical experience in planning and environmental impact assessment processes; Familiarity with relevant legislation and policy in these areas;
  • Experience assisting with the delivery / compilation of EIAR/AA/NIS documentation for
    development projects; Experience working as part of a team;

Mechanical Project Manager

Our client is a dedicated Data Centre Construction company providing turnkey solutions to our clients,
headquartered in Dublin and delivering throughout Europe. As an engineering focused organisation, Our client has grown to become one of the leading and most trusted companies in our sector. We are currently constructing multiple Turnkey Data Centre Projects in 9 different European Countries, equating to over 320MW of IT load in flight.

We are pleased to announce that we are currently seeking a Mechanical Project Manager. This position will be site-based in Dublin.

Responsibilities:

  • Analyse, track and manage critical milestone activities to avoid schedule slip.
  • Review construction proposals and related pricing & scopes.
  • Management of all costs associated with Mechanical work including:
  • Client’s Mechanical Team
  • Sub-contractors
  • Material deliveries and goods receipting
  • Plant and Equipment
  • Variations
  • Valuations
  • Planning day to day site operations in conjunction with package managers.
  • Management of sub-contractor activities including tracking progress against schedule and manpower levels.
  • Support the management of the “In Progress” snagging system ensuring that the supervisors return weekly punch lists where applicable. Ensure all snags are distributed to all Sub-contractors
  • Issue direct labour hours and sub-contractor hours to time administrator for tracking centrally.
  • Attendance at Site Meetings, Internal Project Reviews, Engineering Reviews, Planning and Co-ordination Meetings and Handover Meetings
  • Close out of all project items including Final Account, O & M Manuals, Punch List, Safety File, QA
    File, Material and Plant re-locations, Project Plan – all with the support of the site project manager
  • Issue internal weekly progress report rolled up from project supervisors report. This will highlight
    progress percentage complete and any risk elements within the control of our client e.g. late
    deliveries.
  • Develop and implement company procedures with the package managers
  • Ensure change management is handled correctly (cost and programme)

EHS Officer

Description
Our client is a dedicated Data Centre Construction company providing turnkey solutions to their clients,
headquartered in Dublin and delivering throughout Europe. As an engineering focused organisation, they have grown to become one of the leading and most trusted companies in their sector. They are currently constructing multiple Turnkey Data Centre Projects in 9 different European Countries, equating to over320MW of IT load in flight.

We are pleased to announce that we are currently seeking an EHS Officer to join our on-site team in
Dublin.

Reports to: EHS Director

Responsibilities

  • Ensure projects comply with Safety Management system.
  • Develop construction stage plans.
  • Carry out EHS reporting and analysis of various metrics.
  • Keep management appraised of EHS department work progress.
  • Ensure compliance to relevant Environmental, Health & Safety statutory provisions & legislation.
  • Ensure compliance to Engineering & Contracting PSCS Environmental, Health & Safety Plans.
  • Oversee and support the development of method statements, risk assessments, safe plan of action,
    and H&S permits to work.
  • Oversee compliance with the project execution plans.
  • Ensure that good safety practices are managed & maintained across the group.
  • Oversee ongoing C.O.S.H.H assessments and control of hazardous substances.
  • Ensure that safety interventions are completed & registered.
  • Carry out regular site audits and inspection, document results and follow up on any corrective
    actions.
  • Maintain records of statutory inspections and ensure adequate documentation is available for the
    same.
  • Adopt a proactive approach to project EHS requirements.
  • Ensure project sub-contractors adhere to project & group EHS policies & procedures.
  • Ensure that induction & training is coordinated, managed & maintained.
  • Ensure that project PPE is resourced & available.
  • Assist or carry out accident investigation reports in a timely manner & ensure communication to
    contracting project management team.

Requirements

  • Experience in data centre construction projects is desired, but not required.
  • Relevant third level degree qualification in Environmental, Health & Safety.
  • 4+ years’ experience of managing environmental, health and safety on large construction sites.
  • Thorough knowledge of current environmental, health and safety legislation
  • Flexibility in working patterns where necessary.
  • Ability to efficiently manage all environmental, health and safety issues on site.
  • Strong communication & computer skills, as well as ability to maintain reporting databases and
    associated documentation.
  • Ability to work on own initiative and possess strong interpersonal and communications skills

Electrical Package Manager

Description

Our client is an engineering focused organization, that have grown to become one of the leading and most trusted companies in the construction sector.

We are pleased to announce that we are currently seeking an experienced an Electrical Package Manager to join our team. This position will be based on site in Frankfurt, Germany.

Responsibilities:

  • Management of the Electrical Systems package.
  • Management of Site Safety in conjunction with the Project Manager and the Safety Advisor.
    This will include the setup, management of and closing out of the safety file as part of the
    Management team.
  • Drive a focused Quality, Health, Safety and Environmental culture within your team.
  • Management of Project Schedule in conjunction with Project manager, consulting Engineer
    and Client requirements
  • Management of all costs associated with your package including:
  • The Electrical Team
    Sub-contractors
    Material deliveries and goods receipting.
    Plant and Equipment
    Variations
    Valuations
  • Management of all day-to-day site operations
  • Ensure policies and procedures are followed closely.
  • Management of sub-contractor activities including tracking progress against schedule and
    manpower levels.
  • Management of the “In Progress” snagging system ensuring that the supervisors return weekly
    punch lists where applicable. Ensure all snags are distributed to all Sub-contractors
  • Issue direct labour hours and sub-contractor hours to time administrator for tracking centrally.
  • Attendance at Site Meetings, Internal Project Reviews, Engineering Reviews, Planning and Co-ordination Meetings and Handover Meetings
  • Issue weekly cost reports. This will include all orders placed, materials expected, and labour
    levels.
  • Issue internal weekly progress report rolled up from project supervisors report. This will
    highlight progress percentage complete based on WBS codes and any concerns. It should also
    highlight any risk elements within the control of the company, e.g.: late deliveries.
  • Issue external weekly progress report, to the project manager, highlighting areas not available,
    delays, shortage of design, third party hold ups and percentage complete.
  • Schedule material deliveries to correspond with the project schedule. Track all deliveries.
  • Maintain a weekly project photographic diary
  • All other duties associated with the role.

Requirements

  • Relevant Electrical Qualification essential eg. Master’s or bachelor’s degree in engineering
  • Previous experience in Project Management
  • Proven record of coordinating and managing large installation projects
  • Experience dealing with Industrial Relations issues
  • Knowledge of Health & Safety
  • Experienced in design and build
  • Good technical knowledge of both Electrical and Mechanical systems

EHS Learning & Development Officer

Description

Our client is a dedicated Data Centre Construction company providing turnkey solutions to their clients,
headquartered in Dublin and delivering throughout Europe. As an engineering focused organisation, they have grown to become one of the leading and most trusted companies in their sector.

We are pleased to announce that we are currently seeking an EHS Learning & Development Officer.
Reporting to the EHS Director, the primary purpose of the EHS Learning & Development Officer is to
develop, co-ordinate and conduct company-wide training to ensure that all staff are aware of best practice in the area of health and safety in all aspects of their work. While this is a Dublin based role, in Ballymount, the role will also involve a high level of travel throughout Europe.

The following is a non-exhaustive list of duties and responsibilities associated with the role of the EHS
Learning & Development Officer.

General Duties

  • Liaising with project management on training needs and assisting with the subsequent
    development of annual training plans.
  • Creating and delivering various internal training programs to employees to include but not limited
    to inductions, manual handling, Continuous Professional Development (CPD) programmes, and site specific skills and equipment training.
  • Conducting skills assessments to ensure all employees have acquired the necessary knowledge and
    skills to work in a safe and competent manner
  • Participation in site skills and training audits as required
  • Produce monthly, quarterly and yearly training reports
  • Demonstrate the ability to handle multiple projects with challenging deadlines
  • Be innovative and creative with course design and facilitation
  • Facilitate engaging presentations that contribute to business impact
  • Evaluate the effectiveness of learning solutions for business impact and scalability
  • Conducting VDU/DSE Assessments will also be part of the role
  • Provide direction and support for the company-wide Knowledge Management System
  • Must comply with requirements of ISO 9001, 14001 and 45001 and the Environmental, Health &
  • Safety standards of the company and follow procedures and instructions related to these standards
    Requirements

Skills & Requirements:

  • Relevant third level qualification
  • 5+ years’ experience in a similar role
  • Strong communication and presentation skills
  • Train the Trainer – QQI Level 6 Qualification is a requirement
  • Manual Handling Instructor qualification is an advantage
  • VDU/DSE Assessor qualification is an advantage
  • Experience in Construction or Engineering sector is a prerequisite and specifically in the Data Centre Sector is an advantage

Document Controller

Our client is a dedicated Data Centre Construction company providing turnkey solutions to our clients,
headquartered in Dublin and delivering throughout Europe. As an engineering focused organization, our
client has grown to become one of the leading and most trusted companies in our sector. We are currently constructing multiple Turnkey Data Centre Projects in 9 different European Countries, equating to over 320MW of IT load in flight.

We are pleased to announce that we are currently seeking an experienced a Document Controller to join our team. This position will be based on site in Frankfurt, Germany.

Responsibilities

  • Ensure that all documentation complies with our standard Integrated Management System
    documentation
  • Ensure that project documentation is notified/received by the relevant people involved in the
    project
  • Manage the project documentation to ensure that all parties have access to the required
    documents as required, including drawings, schedules, specifications, contract letters, submittals,
    RFIs and reports
  • Maintain an updated record of all documents

Requirements

  • Prior experience in a similar site-based role
  • Experience of knowledge sharing applications is advantageous
  • High level of IT skills, particularly in Microsoft Office Suite
  • Excellent organization and interpersonal skills
  • High level of verbal and written English is essential

Quantity Surveyor

Role: Quantity Surveyor
Location: Charlestown, Mayo
Type: Full-time Permanent Position

Summary:
As a QS you will work closely with your Managing QS, Contracts Managers, and Directors. You will
generally take charge of contracts from once they are won, and manage them from quantifying,
ordering, sub-contractor payments, Valuations, Variations, through to the Final Account. You may
also be required to mentor and assist the Junior QS in an observational & advisory capacity.

Duties & Responsibilities:

Newly Allocated Projects:
Ensure that an internal job handover meeting is held with the relevant Salesperson to go through
item by item the works quoted for. Establish whether the job has already been measured by a
company QS. If not, you will need to measure the job as soon as possible. Establish the start &
estimated completion dates for the project. Check that the Contract Documentation received is in
accordance with the Tender quotation cover sheet and or Pre-award meeting minutes. Highlight
any differences to the Senior QS/ Sales person responsible, and amend the Contracts
Documentation accordingly if directed to do so by the Senior QS/ Sales person. If no contract
document is present in the job file, advise the relevant Sales person of the situation.

Project Measurement:
Check that you are in possession of the most recent version of the drawings, specifications, finishes
schedules. Quantify the materials from the above documents, and as and when they may be
superseded during the works. Where the documents do not give you sufficient information, consult
with the Senior QS & issue RFI’s (Requests For Information) to the client as appropriate, ensuring
the Contracts Manager is aware of any queries. On some projects it may be necessary to site
measure at the start, and/ or on completion. There are laser measuring devices in the office which
you can use for site measures.

Variations:
Whenever new drawings, specifications, or finishes schedules are received, these documents must
be assessed for any potential variations to the contract sum. It is critical that the QS notifies and
values the variation in strict accordance with the conditions of contract, with particular emphasis
on ensuring that the company is not time-barred on claiming such variations.
All variations (and where possible agreement on costs) should be instructed in writing before
commencing any variation works.

All necessary calculations, drawings, and other back up documentation should be sent to the client QS within the time frame set out in the contract (typically ten day for notification, and a further 20 days for full back-up of costs/ delays)

Material Ordering:
Create orders and issue to the relevant supplier noted on the cost template, or as directed by the
Salesperson. Where possible, try to improve on the supply price noted on the cost template – any
cost over-runs must be advised to the Senior QS/ Salesperson, and approved by the Senior
Contracts Manager (labour issues) or Salesperson (materials issues). Schedule the material
deliveries for the planned start date, or other date as advised by the Contracts Manager. Include
the contact details of the fitting crew (if known) or the Contracts Manager, on each order. Ensure
that orders are placed with adequate allowances for site wastage. If the QS feels that the wastage
allowed in the cost template is not appropriate, they are to highlight this to the Senior QS/
Salesperson and seek advice on wastage allowance for ordering.

Sub-contractor Payments:
You will receive a list of scheduled sub-contractor claim receipt dates & payment deadline dates
from the accounts department. The claim receipt dates are the dates by which the sub-contractor
has to submit the claim, while the payment deadline dates are the latest dates by which the QS
must raise a corresponding PO on the accounts system. The QS should the check the details of the
sub-contractors claim against the measure, and the list of agreed labour rates which the relevant
Contracts Manager has agreed with the sub-contractor. The list of agreed labour rates should in all
cases be less than or equal to the maximum labour rates included in the cost template. Any cost
over-run issues must be agreed by the Senior Contracts Manager or Director before applying them
to a sub-contractor payment.

Starter Packs:
Create a ‘Starter Pack’ folder which contains all relevant information that the Contracts Manager is
likely to need. This folder will be shared via Dropbox (or other portal) and will include a summary of
main orders placed and their estimated delivery dates, quantities and contact details for each
supplier; maximum labour rates payable to subcontractors; details of room by room finishes for
floor, wall, and skirting finishes; RFI’s issued & their client responses; current drawings,
specifications, and finishes schedules received from the client. This folder will need to be
maintained by all those with whom it is shared (typically QS & CM).

Interim & Final Valuations & Payments:
Calculate & submit Valuations of work complete and materials on site in accordance with the
schedule of Valuation dates noted on the job handover template. Liaise with the client QS and
negotiate interim payments and payment dates with them. Inform the Accounts Dept. of interim
payment details once advised by the client.

Workload Update:
You will be required to produce (and update on a weekly basis) a summary of all jobs you are in
charge of, showing the current status of each project. This report should be given to the Managing
QS as requested.